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Bid Assistant

Suffolk

To support with researching, compiling, producing and coordinating the production of Bids.

 

Team worker:

  • To work collaboratively within the Business Function
  • Work flexibly to support delivery across the business
  • Take ownership for own personal development

 

Business delivery:

  • Review bids inbox to identify suitable opportunities within our target geographical areas and sectors
  • Support in maintaining and developing an effective system for collating data, information and records relating to bids, tenders and frameworks
  • Assist in researching thoroughly the industry, project and people involved with a bid to increase its success
  • Support the research of each bid and develop an understanding of the requirements, supporting the clarifications process and disseminating information to the Bid Writer(s) to inform bid responses
  • Attending/supporting the bid kick-off meetings
  • Work closely with different teams throughout the business to collate and produce relevant information
  • Have the ability to support and assist the Bid Writer(s) in drafting responses, understanding the way in which submissions need to target the questions.
  • Develop a strong working relationship with the Marketing and Communications team
  • Utilise the Project Information Management System for data collection and management
  • Prepare and maintain all professional employee CVs, ensuring all are up to date
  • Prepare all case studies relating to stages and key milestones of projects, focusing on the output of delivery relating to our role in projects
  • Support the completion of bids in a timely manner, ensuring that all submitted material is grammatically correct, well-researched and without errors
    • Analyse and review submitted bids to continuously improve processes, procedures and content, and ensure we have accurately prepared responses which are relevant to the questions
  • Promote standards and professionalism at all times
  • Be knowledgeable about the services the Concertus Group provides across all its professional areas
  • Provide cover for the wider Business Function
  • Support innovation within the team to improve the bid process and develop our company brand in order to increase bid success
  • Have a good understanding of who Concertus are, our capabilities and where we have strengths in the business to support our bids
  • Undertake proofreading and refinement of written material across the Concertus Group
  • Support with Concertus internal bids tracker and provide regular updates to all opportunities and bids where necessary, including proactively chasing outcome of our bid submissions and disseminating to Senior staff with a clear narrative and understanding of our scoring for future reference
  • Assist in conducting detailed review of tender results and assess areas in our bids where we can carry out lessons learnt and make the necessary improvements, updating records to ensure we have well educated responses to use on future bids
  • Support the Marketing and Communications manager with marketing related tasks when possible
  • Be excellent at communicating consistently between the bid and marketing functions

 

Measures of success:

  • Feedback from colleagues and line manager
  • Feedback from clients
  • Success of bids
  • Timely completion of tasks
  • Accuracy
  • Effectiveness of support
  • Performance reviews and appraisals

 

It’s essential you have:

  • Proficiency in Microsoft Office
  • Excellent communication skills
  • Strong organisational skills and the ability to meet multiple deadlines
  • High level of writing and literacy skills
  • An understanding of marketing and communications
  • An ability to achieve high standards and work effectively under pressure
  • Strong attention to detail and excellent grammatical skills
  • An ability to take ownership of your work and responsibility for bid success
  • High levels of motivation with the enthusiasm to pursue success

 

Communication:

  • Carry out effective communication with all stakeholders, internally and externally
  • Carry out all necessary administration tasks with regards to gaining Director approvals to bid, setting up enquiries and understanding where opportunities are linked to existing frameworks as opposed to new standalone opportunities
  • Coordinate and chair bid kick-off meetings with relevant Senior support. Identify similar historic bids to support the requirements of the opportunity
  • Display sensitivity when dealing with confidential information
  • Liaise with all levels of seniority to gather relevant information
  • Understand business strategy and take direction from the Bid Writer
  • Convey the Concertus Group’s missions, value and vision into written bid submissions

 

How you act:

  • Professional, friendly and honest – Builds good relationships with colleagues, understands the importance of confidentiality
  • Attention to detail – Able to deliver clear and accurate information
  • Team worker – You work collaboratively with your team to achieve better outcomes for customers
  • Service deliverer – You focus on delivering a service that provides great outcomes for our customers
  • Customer focused – you put the customer first
  • Shows initiative – you come up with ways of improving how we do things
  • Well organised – you plan and prioritise your work to ensure that deadlines are met. You have the ability to plan and multi-task and can work to strict deadlines
  • Willing to learn – you want to acquire new skills that will support you in your role
  • Flexible attitude – you are prepared to work flexibly to deliver the service

Apply here:

    CV*

    Covering Letter*